Executive Assistant

Essential Duties and Responsibilities

• Provide high-level administrative support to senior leaders, ensuring disciplined organization and the successful follow-through of all action items.
• Independently manage and prioritize high-volume executive calendars, proactively mitigating scheduling conflicts and ensuring the best use of the executives' time.
• Triage and organize email and Microsoft Teams communications to ensure a clear flow of information and timely responses to critical matters.
• Prepare, format, and perform final reviews of presentations, agendas, and reports to ensure they are meeting-ready and professional.
• Lead the coordination, logistics, and material preparation for leadership and Board of Directors meetings.
• Oversee the secure collation and distribution of highly confidential meeting materials.
• Manage complex travel itineraries, including multi-leg domestic and international travel, lodging, and ground transportation.
• Coordinate private air travel, including precise management of schedules, manifests, and vendor relationships.
• Manage the end-to-end expense reporting process, ensuring accuracy and strict compliance with company policies.
• Own the planning and logistics for executive offsites, department events, and large-scale team meetings.
• Master the use of Microsoft 365 tools to optimize daily operations and administrative workflows.
• Expertly leverage AI-enabled tools to increase efficiency in administrative tasks, including complex scheduling and expense management.
• Lead special projects and provide robust administrative support to ensure the executive office runs efficiently.
• Act as a resource for the team in exploring and adopting AI tools that enhance overall administrative productivity. Education:
• An equivalent combination of education and significant relevant work experience will be considered. Experience:
• 5+ years of experience in an executive support role, with a demonstrated history of supporting senior leadership in a fast-paced environment.
• Advanced proficiency in Microsoft 365 (Teams, Outlook, PowerPoint, Excel) with a proven ability to master new technology and workflows.
• Extensive experience coordinating complex corporate travel arrangements and managing detailed executive expenses. Skills / Knowledge / Abilities:
• Exceptional Discretion & Confidentiality: Demonstrated ability to handle highly sensitive personnel and corporate information with absolute professionalism and sound judgment.
• Expert Organization & Attention to Detail: Outstanding time-management skills with the ability to manage a high-volume workload and multiple competing priorities with flawless accuracy.
• Anticipatory Problem-Solving: Highly resourceful and adaptable, with the ability to anticipate executive needs before they arise and implement solutions independently.
• Professional Presence & Communication: Outstanding interpersonal and written communication skills, with the ability to represent the executive office with confidence, polish, and a strong service-oriented mindset.

Required Qualifications

• Raise objects up to 25 lbs
• Remain upright on feet for extended periods
• Remain stationary for extended periods
• Ability to communicate information People are our passion. At ALLO, we don’t treat you like a number. You’re a human being. Get ready to plug into the perks at ALLO:
• Free internet? You bet. Plus, awesome discounts on other ALLO services.
• Retirement Plan: The fiber future isn’t the only one we care about. We match your 401(k) savings up to 5%.
• Health and Wellness: Participate in quarterly wellness challenges, and we’ll deposit extra cash into your checking or health savings accounts.